“If your actions inspire others to dream more, learn more, do more and become more… you are a leader.”
– John Quiney Adams
26th July, on a bright Sunday morning leaders of various clubs from across Bangalore walked in to the portals of CMS Jain College, Bangalore for the district sponsored leadership training called the TLI (Toastmasters Leadership Institute) program. With a whopping 500+ registrations, this event was a sight to behold.
The first thing on the agenda for the day were the individual sessions for each of the club officers. Every club officer had an opportunity to interact with some of the experienced leaders of our district and understand what their roles and responsibilities towards their club and the district will be.
President is the pillar of the club. He presides over the meetings,welcomes guests, inspires his team of office bearers and ensures the smooth sailing of this club. DTM Chandramouli Godhandaraman spoke to all our new Presidents and explained them their duties.He reminded them that the gavel is not just a symbol of power but also responsibilities.
Vice President – Education is the second ranking in the officer and takes care of the members educational and leadership needs. Our new VP’s of Education were carefully guided by the able channelling of TM Arjun Sundar Raj.
Vice President – Membership is responsible for meeting the clubs membership objectives and also retaining them by ensuring that their every need has been catered to. TM Pearl Fernandes spoke to VP’s of Membership and shared her very handy tips to handle membership crisis effectively.
Vice President – Public Relations makes his club visible in the district and helps in building bonds with other clubs. This session was taken by TM Sarika Rangani. She explained that the prerequisites for doing good public relations work is networking and effective use of various tools at their disposal, such as social media,websites and newsletters.
Treasurer is ensures that the members have paid their dues on time and takes care of all the monetary requirements of the club. TM Prasanna Kumar spoke to the new treasurers. He explained their responsibilities and also told them how the club could raise funds for themselves. He answered every question they had for him.
Secretary is one among those silent leaders whose services are vital to any club. TM Godfrey Soans gave a detailed account of the responsibilities of a clubs secretary. He instructed them to attend the meetings regularly, take notes about the on goings and to maintain a log of the guests attending their meetings.
Sergeant-at-arms kick starts every meeting. He arranges logistics and is responsible for running every successful meeting. This session was taken by TM Poornima Srinivasan. She explained that the duties of a sergeant-at-arms are numerous, be it at a regular club meeting or at a contest.
After the individual sessions for each office bearers, our young leaders attended elective sessions which were organized with an idea of giving them insight into the various other challenges that clubs face and how to overcome them using tried and tested methods. They had an option to choose two among the 4 electives. The first set of electives were – How to be a Distinguished Club in Six Months and Motivating Members through Goal Setting.
How to be a Distinguished Club in Six Months:
Our District Chief Judge, DTM Suhas Kumar explained how any new club could achieve the ‘Distinguished’ status in 6 months by following some simple ethos that also help build a quality club. He urged the club leaders to:
- Keep track of every member’s progress and push them to do better.
- Encourage members to finish their CC’s, CL’s and other leadership and educational awards in good time.
- Maintain membership growth.
- Attend conferences, training programs and participate in networking.
Motivating Members through Goal Setting:
TM Kavya Gowda, our former District PRO instructed the leaders how it was important for a club to have a full-fledged plan right at the start of the term and how to go about achieving it. She spoke about the three circle model – Task, Team and Individual. She explained how achieving one would in turn benefit the other, thus forming a strong foundation for the entire club. She said that it was important for club leaders to first be motivatedtowards achieving the clubs goals and the members would soon follow their league.
After a quick interactive tea break, participants gathered for the next set of electives which were – Moments of Truth and DCP Reports and Club Central.
Moments of Truth:
Moments of truth is an effective way of collecting feedback from members about its current standing and recognizing the pain points. The District Club Growth Officer, TM Pawas Chandra walked the members through each element of MOT and explained how they have been designed to create a healthy, social surrounding where members can grow through mutual support. Participants were divided into groups so that discus the various segments of MOT and exchange ideas with leaders from other clubs.
DCP Reports and Club Central:
The District Public Relations Manager, TM Geetha Prasanna spoke about the importance of the Distinguished Club Program. She walked the participants through the toastmaster international website and showed them how to generate DCP reports, pay dues online, update club and officers’ information, etc.